Job Title:     AP Associate                                

Reports to:  Director of Accounts Payable                                  

Division:      Finance

Overview

AP Associate reports to the Director of Accounts Payable supporting the department by performing a number of required duties.

Essential Job Responsibilities

• Assures daily receipts and returns are posted accurately to AP sub-ledger, and follows up on exceptions.
• Codes such items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
• Handles all vendor correspondence via phone or email
• Attaches the supporting documentation to incoming invoices and sees that necessary approvals are attained.
• Investigates and resolves problems associated with processing of invoices and purchase orders.
• Prepares batch check runs, wire transfers, and ACH transactions assuring timeliness, accuracy and capture of all discount opportunities.
• Prepares checks and remits, attains proper approval and mails payments.
• Completes Positive Pay process on banking platform and responds to any inquiries.
• Reconciles various accounts by identifying errors in posting or omissions by reviewing vendor statement against Tourneau trial balance.
• Coordinates with merchandisers and inventory regarding merchandise returns, markdowns and conversions.
• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Maintains, and distributes accounting documents, records and reports.
• Support for monthly and year-end closings plus periodic and annual external audits.
• Performs other duties as required to support department.

Qualifications

• Organized and analytical.
• Skills in Excel and adaptability to learn new systems.
• Eager to learn, be part of a team, and ability to meet deadlines with attention to details.
• Bachelor’s degree
• Experience in a retail environment a plus

SALARY RANGE: $22.00-25.00 per hour commensurate upon experience.

We are an Equal Opportunity Employer. All persons shall have the opportunity to be considered for employment without regard to their race, color, creed, religion, national origin, ancestry, citizenship status, age, disability, sex, gender, veteran status, genetic information or any other characteristic protected by applicable federal, state or local laws.